When it comes to running your business, you have many things to worry about. However, one of the most important aspects of your business is protecting your financial records. This may not be top of mind for you. However, you have to make sure that everything from your corporate bank accounts to your client information is secure. Since you don’t have the time to do this all yourself, you will want to have a top forensic accountant on your team to protect your financial records. The good news is that you can have one of these top accountants on your team on a virtual basis.
The smart way to keep your records secure
More and more small companies use a Virtual CFO to secure their records. These senior-level accounts have the experience and the technology to ensure that your financial records are only accessed by authorized personal. This will lower your business’s chances of getting hacked and falling victim to embezzlement. Here is exactly how these top virtual accounts can keep your records secure.
Using top cloud-based financial tools
One of the biggest challenges to keep your records secure is making sure no unauthorized users can access your records. However, every business has to keep its records online in order to ensure quick access to this information. When you hire a top accountant to work remotely, they will only work with the most secure and stable cloud-based financial tools. These remote teams work with a number of companies and have the protocols in place to ensure that your financial information is as secure as possible. Also, these remote accounting teams stay on top of the software’s patches and updates to ensure that it becomes virtually impossible for anyone to compromise the system.
Restricting access to authorized personnel
These virtual accountants are also excellent gatekeepers to your company’s financial records. That’s important because you will need to share certain financial information in order to allow your business to grow. For instance, you will want to share the latest sales figures for your sales team so they can see if they are hitting their goals. You will also want certain members of your team to upload their receipts for their expense reports. All of this must be handled securely. A top virtual accountant will give you the peace of mind that all of these financial records will remain secure.
Securely sending you custom reports
You will want to have quick access to any custom report that you need. To save time and keep your records safe, these virtual accountants will be able to quickly compile and communicate any information that you need. This will allow you to stay on top of your business while not compromising your company’s security. Some of the custom records that you can quickly access can include a daily cash report, weekly inventory report, overall financial snapshot, and a weekly expense report. Your virtual accounting team will be able to send these reports securely to any of your devices.
Reporting any suspicious activity
One of the biggest advantages of having a virtual team of accountants is that they will be able to quickly detect any suspicious activities in your financial records. This will prevent big disasters from derailing your business. Some of the items that the virtual accountants can look for are suspicious expense reports, errors in inventory reports, and numbers that simply do not add up. Having a top team monitoring your financial records 24 hours a day will offer you the ultimate peace of mind.
Long term record keeping
As your business grows, you will have more and more financial records that will have to be kept for tax purposes and perhaps even selling the company down the road. Your virtual accounting team will be able to secure all of those records and allow you to access them when needed.
Keep your business finances in good hands
You can easily secure all of your financial records when you have an experienced team or virtual accounts on your side. They will use the most secure technology to keep you on top of your business’s money. Now you can spend time growing your business while your virtual accounting team guards your company’s financial records.